Event Coordinator
A little about us
CKE is a boutique B2B events agency that helps companies plan and deliver conferences, trade shows, field marketing programs, and internal events.
Since 2016, we've partnered with teams at companies to bring events to life around the world. We stay boutique on purpose, working closely with a select group of clients so we can stay hands-on, move quickly, and give every event the attention it deserves.
Our approach is simple:
We follow through on our commitments.
We communicate openly and honestly.
We solve problems before they become problems.
We care about the details.
We build relationships that last.
We're looking for someone who shares those values and takes pride in doing great work. If you're highly organized, dependable, thoughtful, and excited by the idea of helping clients create meaningful experiences, we'd love to meet you.
What you'll be doing
As an Event Coordinator at CKE, you'll play an important role in planning and executing a diverse portfolio of B2B events, including conferences, trade shows, field marketing programs, and internal events.
Working closely with our founder and event managers, you'll coordinate event logistics, manage vendor communications, maintain project timelines, and take ownership of assigned responsibilities from early planning through onsite execution and post-event wrap-up.
This is a hands-on role for someone who enjoys the details of event planning, approaches challenges with curiosity and resourcefulness, and takes initiative to keep projects moving forward. You'll have opportunities to contribute creative ideas, work directly with vendors and clients, and develop your skills across a variety of event formats.
Some of your responsibilities include:
Event planning and coordination: Work closely with event managers to coordinate event logistics, production requirements, activations, and deliverables across multiple projects.
Venue and vendor coordination: Research and source venues and vendors, coordinate outreach and proposals, manage vendor communications, and ensure assigned deliverables remain on schedule and within budget.
Project coordination: Manage assigned workstreams, maintain project plans and timelines, track deadlines, and proactively identify gaps, challenges, and next steps.
Budget tracking: Assist with developing and maintaining event budgets, tracking expenses, reviewing estimates, and ensuring financial information is accurate and up to date.
Event logistics: Coordinate event materials, signage, registration, attendee communications, gifting, shipments, and other operational details to ensure seamless execution.
Client and team communication: Collaborate with clients, vendors, and internal teams to provide updates, coordinate next steps, and ensure timely follow-through on assigned responsibilities.
Creative contributions: Research and recommend thoughtful ideas for event experiences, activations, gifting, and design, balancing creativity with practicality and budget.
Onsite execution: Travel domestically and internationally for site visits and events, coordinate assigned onsite operations, support vendor management and attendee experiences, and troubleshoot issues as they arise.
Quality assurance: Review event materials, communications, registration details, and project documentation to ensure accuracy, consistency, and completeness.
Post-event coordination: Support event reconciliation, vendor follow-up, reporting, and documentation of key learnings and opportunities for improvement.
Why work with us
Rapid skill development: Gain hands-on experience across event strategy, creative development, client relationships, and execution, with opportunities to take on more ownership as you grow.
Direct mentorship: Work closely with CKE's Founder, gaining guidance, feedback, and firsthand exposure to how we build client relationships and deliver successful events.
Meaningful impact: We're a small team where your ideas matter, your contributions are visible, and you'll have a real voice in shaping how we work and grow.
Variety of experiences: No two events are the same. You'll work across different clients, industries, and event formats, from intimate executive gatherings to large-scale conferences.
Remote flexibility: We're a fully remote team, giving you the flexibility to work from home while staying connected and collaborating closely with your teammates.
A team built for the long run: We're intentional about building lasting relationships with our clients and our team. We want people who are excited to grow with us and be part of what we're building.
Who you are
Real operational rigor: you build the plan, you build the backup plan, and you don't let details slip
Strong project management instincts and the organizational chops to run multiple events at once without dropping a thread
Excellent communication with clients, vendors, and your team: clear, proactive, and calm under pressure
A creative streak: you care about making events look and feel good, not just run smoothly
You've worked events before, you know it's demanding work, and you love it anyway
A genuinely fun, energetic presence. Someone who's excited about the work and brings good energy to a team and a room
Tech-savvy and quick to pick up new tools (we use ClickUp and Google Workspace) without needing much hand-holding
Comfortable using AI tools like Claude as a real working resource, not just a novelty, to move faster and work smarter
Reliability, adaptability, and a proactive approach to problems before they become issues
Expectations
Role: Full-time employment
Compensation: $58,000–$62,000 annually, based on experience
Location: Remote, USA-based (excluding CA, NY, and WA)
Manager: Reports directly to the Founder and CEO
Travel: Domestic and international travel required for site visits and events
Benefits: Company-paid medical, dental, and vision coverage; professional development opportunities and continued learning; flexible PTO and paid holidays; wellness, fitness, and office stipends; and more.