A little about us

CKE is a growing boutique event management and planning agency. We intentionally craft end-to-end management experiences for any event, large or small, and manage various global events, including conferences, trade shows, sponsorship activations, corporate meetings, and more. CKE is the detail-driven force behind the best in digital marketing, SaaS, payroll and HR, and mental health, with an ever-expanding portfolio in many industries.

What you'll be doing

We seek a highly organized, resourceful, and detail-oriented Administrative Assistant to join our team. This position will work closely with our founder and event managers to execute our events at an exceptional level. The ideal candidate will have confident communication and organizational skills, be able to prioritize in a fast-paced environment, and work independently as part of our 5-person team. We'd love for you to help take CKE into the future while expanding your career with opportunities for growth.

Some of your responsibilities include:

  • Event support: Support with event managers on various projects, including logistics, activations, and production tasks.

  • Logistics tracking: Monitor and manage shipments of marketing collateral, swag, gifts, and event supplies to ensure timely delivery.

  • Venue and vendor coordination: Research, outreach, and organize venue and vendor RFPs to support seamless event execution. 

  • Onsite event support: Provide hands-on assistance during events, including day-of setup, coordination, and troubleshooting as needed.

  • General event logistics: Support event managers in managing budgets, organizing event activations, ordering swag, and executing other production tasks.

  • End-to-end event understanding: Maintain a full understanding of all aspects of event planning, from inception to execution, to seamlessly support and contribute to the process.

  • Founder support: Manage and maintain the founder’s client timesheets with accuracy and discretion.

  • Team support: Coordinate internal communications and assist with managing shared resources.

  • Internal celebration gifting: Organize and send gifts for team birthdays, anniversaries, and other milestones.

  • Client gifting management: Source, coordinate, and send thoughtful gifts aligned with brand standards.

  • General administrative tasks: Provide day-to-day administrative support with document organization, data entry, and ad hoc requests.

Who you are

  • Experience. Preferably have 2+ years of experience in an administrative and event role, but we value diverse career paths.

  • Strategist. You harbor a sharp sense of what is coming next, and you plan accordingly. You solve problems before they arise, identifying any gaps or areas of opportunity, and proactively develop thoughtful, effective solutions that align with the bigger picture and drive long-term success.

  • High standards. You always strive for excellence and a 10 out of 10 experience satisfaction, but realize there is no such thing as perfect. You are fearless in trying new things and innovating in ways other event agencies wouldn't dare to do.

  • Resourceful. You excel at making the most of every resource, creatively overcoming challenges, and finding solutions where others see roadblocks. Whether leveraging limited budgets, finding last-minute vendor replacements, or navigating unforeseen circumstances, your ability to think outside the box ensures every event succeeds, no matter the constraints.

  • Proactive. You take action without being prompted. You’re able to identify what needs to be done and keep moving it forward. You create your own momentum and add structure to places of ambiguity.

  • Exceptional time management skills. You'll bring a sense of urgency and ownership to complete tasks on time and know ahead of time when items are falling behind. You'll be able to triage tasks and prioritize deadlines.

  • Technically savvy. You don’t shy away from opportunities for process optimization or learning new-to-you technology quickly. We currently use ClickUp, Google Docs, Slack, and Quickbooks Online. Our team uses Apple products and must be well-versed in iOS.

  • Open to opportunity. Passionately flexible with a small business' unexpected, dynamic, and ever-changing nature

  • [Bonus] Passionate. Enthusiastic about creating exceptional event experiences and driven by what we call "the event bug."

Expectations

  • Role: Full-time employment

  • Compensation: $48,000 to $54,000 based on experience

  • Location: AZ, CO, FL, or DC preferred

  • Work hours and time zone: Expected working hours are from 8:00 AM to 2:00 PM PT

  • Manager: Reports directly to the Founder, Charlene Ditch

  • Travel: Must be willing to travel domestically and internationally for site visits and events, with an anticipated 4–6 multi-day trips per quarter, depending on the event schedule.

  • Benefits: Company-paid medical, dental, and vision coverage; professional development opportunities and continued learning; flexible PTO and paid holidays; wellness, fitness, and office stipends; and more.

How to apply

Please email Charlene at careers@workwithcke.com with the following:

  1. Subject line: “Qualified Administrative Assistant - [Your Name]”. 

  2. Your resume in PDF format

  3. Instead of a cover letter, please answer the following questions in a PDF format:

    • What motivates you to apply for the Administrative Assistant position?

    • How would your colleagues describe you?

    • What interests you about working in the events industry, and how do you see yourself contributing to a high-performing event team?

    • What are your salary expectations?